The Film Office

The role

The Film Office are offering a fantastic opportunity to join their team, as an Administrator. Based in London - one of the busiest production cities in the world - you’ll work with them to manage film and photography enquiries for both their client boroughs and for private locations.

The film industry is worth an estimated £3.8 billion to the UK’s economy, and you’ll be part of it. This’ll be first-hand exposure to the latest filming and photography activities taking place in the capital: we’re talking fashion shoots, commercials, corporate and experiential events, TV dramas, the biggest feature films in production, and more.


Overall, you‘ll support the team with incoming requests to film, and develop strategies for maximising filming within the Film Office’s client boroughs and private locations, with minimal impact local residents and businesses.

Things you’ll be doing:

  • Helping to respond to new film and photography enquiries (through phone/email), whilst liaising with colleagues and other Council departments as necessary
  • Processing FilmHub applications (The Film Office’s online application management software)
  • Promoting The Film Office’s locations, and matching them to production briefs
  • Getting involved in managing the online location library, via an integrated CMS system
  • Location photography and editing (Photoshop/Lightroom)
  • Managing social media channels and creating newsletters/e-newsletters
  • Location scouting and sourcing
  • Financial administration and invoicing
  • Attending on-site meetings with film companies and managers of local facilities (if required), and representing The Film Office accordingly
  • Distributing documentation including risk assessments, Public Liability insurance, and issuing film licenses
  • Maintaining and updating the Film Locations Library
  • Marketing The Film Office’s locations and client boroughs as a premier film destination
  • Researching the film industry and undertaking training as available
  • Carrying out all tasks with due regard to Health & Safety requirements and regulations and The Film office’s Equal Opportunities Policy

All staff benefit from the full support of The Film Office team, and once you’ve joined, you’ll undergo structured staff training to prepare you for the role ahead.

About the employer

The Film Office is a film liaison and management company, who have been professionally managing filming services on behalf of London Boroughs and private locations for over 20 years. They provide a proactive, dedicated and professional film management service provision for their clients to promote, co-ordinate and manage all aspects of filming.

The Film Office establishes film-friendly policies and filming protocol for their clients and provide a one-stop-shop approach to accommodate all production's needs. Their tailored management approach ensures they increase revenue, filming, and reputation, as well as creating community benefit opportunities for their clients – all whilst reducing costs. This ensures that filming takes place in a safe and controlled manner, with minimal disturbance to local residents and businesses at all times.

Person specification

The Film Office expect you to adopt to their always-professional approach to responding to new filming enquiries, as well as take responsibility and ownership for your work whilst maintaining a positive and confident personality. It’ll be fun, but it’s also a role full of responsibility, learning and development and they are therefore looking for a committed candidate to fit in with their already experienced team.

Of course, you’ll receive training and support throughout, but the Film Office are looking for someone who has:

  • Film Industry knowledge and interest, with a good understanding of the Locations Department
  • Excellent interpersonal, communication and negotiating skills
  • The ability to meet deadlines
  • IT literacy (knowledge of Lightroom, Photoshop and Mac are preferred – or an ability to learn new software quickly)
  • An understanding of different social media platforms
  • Excellent organisational skills, with the ability to manage multiple enquiries
  • Photography skills and an eagerness to learn more
  • The ability to demonstrate creativity and resourcefulness in a fast-paced environment

Essential requirements

To apply for this role, you need to be:

  • A resident of Hackney, Tower Hamlets, Waltham Forest or Newham
  • Aged 18 to 30
  • Underrepresented in the sector
  • Unemployed or underemployed, and not in full-time education

How to apply

If you’d like to apply for this role, it’s easy. Send a CV and covering letter stating why you’d be a great fit for the position to Laura Turner-Blake, at

Application deadline is Tuesday 28th May at 10am. We look forward to hearing from you!