Gallery Assistant Trainee

Bow Arts

The Gallery Assistant trainee will be based in the Arts & Events team to support Bow Arts’ public arts programme, including Nunnery Gallery exhibitions and events.

This role is offered as part of STEP

STEP is a training programme for young EastLondoners local to the Olympic Park, who are ready to bring ideas, creative energy and perspectives tothe creative and cultural sector. You must be:

  • Aged 18 to 30
  • Resident of Hackney, Tower Hamlets, Newham or Waltham Forest, and lived in the boroughs whilst at school or college

Through STEP,you’ll get paid London Living Wageover a 12-month training programmetodevelop arange of skills and creative approaches and build on your network across different organisations or departments. You’ll complete a work-based placement, grow as part of a peer network, take part in regularprofessional development workshops, andgeta budgetto produce a collaborative project.

We’ll also connect youwith a specialist industry mentor, provide careers coaching and continue tooffersupport as part of our community after the programme.


Bow Arts


Remote then London, E3


35hrs/week, Wed-Sun


London Living Wage (£10.85/hr)


10am Wed 31 Mar

more info

Bow Arts is an educational arts charity based in east London. They provide affordable creative workspace for a community of 500 artists, makers and designers. They deliver an award winning Learning Programme, working with over 100 schools across London, and manage the Nunnery Gallery.

The Nunnery Gallery is a free public gallery with a local focus, championing the work of emerging artists and uncovering local history and heritage. Situated in a unique building on the ground floor of a former nineteenth-century convent, complete with gothic arches and the original tiled floor, the Nunnery Gallery is surrounded by over 100 of Bow Arts' artist studios.

Presenting a diverse programme, exhibitions aim to appeal to a wide audience with a particular focus on site-responsive work and works that explore the history and themes of the local area. Events accompany all shows, including panels, workshops and film screenings, creating debate and discussion around art in the community. There's also the beautiful Nunnery Café and shop on site, offering AllPress coffee, locally-made cakes, pastries and hot meals, which also features a changing exhibition of local artists’ work.

The Gallery Assistant Trainee will be based in the Arts & Events team to support Bow Arts’ public arts programme, including Nunnery Gallery exhibitions and events. A full induction will be provided, with further on-the-job training support. All staff are subject to an Enhanced Disclosure and Barring Service (DBS) check. Bow Arts is an accredited London Living Wage employer and they have previously hosted paid internships through the Creative Employment Programme.

For more information about Bow Arts visit their website

Visitor service and customer relations – with relevant training, you will be able to:

  • Support the smooth running of the Nunnery Gallery front of house, including managing the space at weekends.
  • Provide a first point of contact for enquiries about the gallery and exhibition/events programme.
  • Provide administrative support to ensure smooth day-to-day running of the gallery and events spaces.
  • Assist in management of the volunteer programme, including recruitment, induction and training
  • Provide event and project management support where required, including setting up events, monitoring and processing evaluation data.

Business and Administrative Support - with relevant training, you will be able to:

  • Support income generation through increased space/venue hires and sales (at events and the gallery shop).
  • Support fundraising of the gallery (e.g. donations and sponsorship).
  • Respond to general letters, e-mails and telephone enquiries.
  • Answer the phone, door and liaise with relevant staff over potential building issues. Ensure that calendars are up-to-date with events listings.
  • Assist in mailings.

Project and Event Support

  • Assist in exhibition research, preparation and delivery.
  • Support the development of unique, audience-focussed events, both online and live. Liaise with artists and project partners to assist programme delivery.
  • Shadow team during project meetings for exhibitions, events, residencies and public art commissions
  • Assist in audience development by bringing new ideas and perspectives to the team during programme planning.

Marketing and Communications - with relevant training, you will be able to:

  • Maintain and update relevant website pages.
  • Produce gallery and event blogs and social media updates (including twitter, facebook and instagram).
  • Learn how to use social media management tools, such as hootsuite.
  • Support relevant communications and PR, including press releases.
  • Assist in marketing campaigns for exhibitions and events.
  • Be an active participant and ambassador at events, including launch events, private views and Open Studios (flexible working hours are required to work some events).

Finance – with relevant training, you will be able to:

  • Ensure financial documents are passed on swiftly and accurately for processing.
  • Maintain accurate financial records and liaise effectively with the Finance Team
  • Undertake a range of financial tasks with Bow Arts’ strategic aim of financial sustainability and sound record keeping.

General Responsibilities

  • Engage with staff and clients of Bow Arts in a positive and constructive manner and shadow / attend such meetings as the post requires.
  • Undertake duties proactively and work in accordance with Bow Arts’ aims and objectives.
  • Ensure compliance with Bow Arts’ policies and procedures, and all relevant statutory requirements.
  • Maintain confidentiality agreements and conduct yourself in a professional manner. Undertake any other duties commensurate with the post as directed by your line manager.

Some meetings, events and training may be held outside of normal office hours, repaid through Time Off In Lieu, agreed in advance with your line manager

Please note this is just a guide, do apply if you have transferable skills and even if you do not meet every single requirement.

We're looking for:

  • A passion for, or desire to, work in the arts/ creative industries
  • Some knowledge of the contemporary arts sector in the UK
  • Some knowledge of visual arts is desirable
  • Highly organised, with good administration and project coordination skills
  • Self-motivated and has a pro-active approach is desirable
  • Excellent communication skills both spoken and written
  • Some experience of, or interest in learning more about arts marketing is desirable
  • Attention to detail and good presentation of work
  • Ability to prioritise, and plan workload effectively
  • Ability to engage and communicate effectively
  • Enjoys meeting / working with a wide variety of people is desirable
  • Ability to work flexibly and co-operatively as part of a small team and across the organisation
  • An interest in community-focussed programming
  • Knowledge and an active interest in supporting east London communities through the arts is desirable
  • IT literate with good working knowledge and capability in using MS Outlook, MS Office, MS Excel and databases
  • Experience of using Photoshop and InDesign is desirable
  • A willingness to work flexible hours, including potential evenings, as appropriate
  • A willingness to undertake training as required for the development of the post

Applications have now closed.

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About STEP

Training programme for EastLondoners who are ready to bring ideas, creative energy and perspectives tothe creative and cultural sector.

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